To avoid time-consuming and monotonous journaling work we recommend our clients to use our automated calendar integration by setting up a dedicated email inbox for your internal users to forward meetings, documents etc. into their Ulobby-platform.
To connect with this calendar you set up a seperat email account, roughly going trough the same steps as you would for creating a new employee:
1. Create a new account
We suggest naming the account:
meet@yourdomain.com or another name that would make sense for your stakeholders (should they see it).
If you need to pick a license, any license with a inbox will suffice and so we recommend to use an Office 365 Enterprise E1.
2. Use a secure password
As the password will only be used system to system communication no users will need to see or remember it and you can generate a random password using a service like: https://www.lastpass.com/password-generator
As the password is not used by end users you set the password to never expire to avoid outages.
3. Send the account information to the operations team at Ulobby
or using via [email protected]
The operations team at Ulobby will then confirm that the setup is finished in our end.
There is no step 4. 🙌
Related notes:
The email-account is only used to receive information from other users on the same domain, and so it does not require access to send outgoing email.
We recommend this setup with an integration on your own domain to avoid spam, email spoofing, and vendor lock in. Should you ever want to stop using Ulobby you haven't trained all your colleagues to send internal documents to an externally managed address.