Service Level Agreement
Bertel Torp avatar
Written by Bertel Torp
Updated over a week ago

Summary

We guarantee that at least 99.5% of the time the Ulobby platform will respond to client requests and deliver the requested content without error. We will review and accept data from any commercially reasonable independent measurement system that you choose to monitor our service, and publish our own measurements, along with service announcements at https://status.ulobby.app

Introduction

This Service Level Agreement (hereinafter SLA) describes the contractual relationship between the Customer and the Supplier Ulobby (hereinafter Ulobby).

This SLA applies to all described products, provided that the Customer has a valid and paid subscription, a signed and approved contract and is not in arrears to Ulobby.

In addition, the following exceptions apply to the SLA:

  • Force majeure

  • Incidents caused by the Customer, the Customer's employees or others acting on behalf of the Customer

  • Inevitable service degradation, which is ordered and approved by the Customer, or which becomes mandatory due to legislation

  • Scheduled maintenance

The purpose of the document is to provide the customer with clear expectations for the high level of service Ulobby provides in regards to operation and delivery of the Ulobby platform.

Unless otherwise agreed separately in the contract, this SLA applies to the Customer's service.

Who is the document for?

The document is aimed at people at the customer with IT technical insight and background, in connection with considerations about using the Ulobby platform.

Definitions

Downtime

The period of time a service is unavailable within the agreed opening hours

Uptime

Describes the percentage ratio between realised downtime in relation to theoretical maximum uptime (all hours of the day, all days of the week excluding time to service windows and any downtime due to backup settlement).

Opening hours

Describes the period of time the system / service must be available.

Availability

The percentage ratio between realized downtime in relation to agreed opening hours:

Availability = (Opening hours - Downtime) / Opening hours * 100%

Reliability

How long a service can perform the agreed functionality without interruption. Often referred to as MTBF (Mean time between failures), ie. the average period between errors.

Response time

The time it takes from an incident is created (eg reported via monitoring or reported by the customer) to troubleshooting begins.

Service window

An agreed recurring time where changes, releases, patches m.m. can be implemented with minimal impact on the systems.

Normal working hours

Describes when you can get in touch with Ulobby.

Patch (change) management procedures

Patch (change) management procedures. For example, whether updates are installed every month or every week. Time / window is also specified, cf. the above definition of service window.

Re-establishment time

How long a unit or service can be out of service in the event of a breakdown or disaster - how quickly Ulobby can re-establish solutions.

The supplier

All references to the Supplier in this document refer to Ulobby.

The customer

All references to the Customer in this document refer to the customer (s) who, via a signed contract, are covered by this service and have accepted this SLA.

Description

Theoretical maximum uptime

Ulobby guarantees a minimum quarterly uptime of 99.5% - excluding operational disruptions and planned maintenance that has been notified in advance, cf. Ulobby "Service Level Agreement".

Downtime

Ulobby works proactively at all times to ensure the customer the highest possible uptime.

Planned downtime will be experienced in connection with the quarterly service window.

In connection with changes, updates and maintenance on equipment and systems, Ulobby has the option to stop operations in the period from 23:00 to 06:00 on weekdays against informing about the stop with a minimum of 7 days notice.

In addition, the time from 22.00 to 04.00 on Saturdays will be used regularly for review and updates of equipment and software, which is why a possible shutdown must be expected.

However, in the event of critical faults or operational disturbances, operation can be stopped immediately.

All operating information can be viewed at https://status.ulobby.app

Opening hours for the delivered service

Ulobby makes the Customer's solution available 365 days a year, from 00.00 to 24.00. Ulobby provides operation and monitoring every day.

Reference is also made to the items "downtime" and "service window".

Availability

Ulobby basically guarantees 99.5% availability.

Reference is also made to the "uptime" section.

Reliability

It is not possible to say oneself free from the risk that mechanical as well as human errors may occur.

Ulobby has procedures and measures in place to address situations that may arise. We also collect knowledge and know-how in an internal knowledgeable database, which serves purposes such as teaching materials, checklists and so on.

Ulobby operates with a MTBF of 90 days on the operation.

Response time

Ulobby defines support needs / errors based on the following scale:

Less critical - customer or user specific data loss or crashes on running systems. Response time up to three working days.

Critical - multiple affected customers or server and hardware crashes in the data centre. Response time up to one working day.

Very critical - The whole environment is down due to total hardware crash or fire, water in the data centers or other kind of natural disaster. Response time up to three hours.

Service window

Ulobby has regular service windows 4 times a year.

In connection with service windows, it must be expected that in an announced period of time it will not be possible for the customer to access the platform.

Ulobby will announce the date and time of service windows with a minimum of 14 days notice on https://status.ulobby.app

Normal working hours, incl. opening hours for personal contact and support

Ulobby is open for support according to the overview below.

Monday - Friday: 09:00 - 17:00

Contact us on:

Phone: +45 3114 1722

Support email: [email protected]

Support after normal opening hours:

Our support inbox is also monitored evenings, nights, weekends and public holidays, but non-urgent inquiries are deferred to the next working day.

Patch management procedure

Security updates will be put on weekly and extraordinarily in case of critical updates it will happen the same day if Ulobby deems it necessary.

Re-establishment time

Using backups data can be recovered to a specific hour within the last 14 days.

In the event of a complete hardware crash, we expect to be able to have Ulobby operational at one of our secondary cloud hosting providers within 48 hours.

Backup

Unless otherwise stated, Ulobby maintains a fixed daily backup cycle with 14 days of restore.

When recovering deleted data from the customer's side, contact Ulobby's Support.

The customer is invoiced for the time spent, in connection with restoration. It is Ulobby's responsibility to store and perform backups securely and in a timely manner.

Amendments to this SLA Agreement

Ulobby reserves the right to change and update the content of the present SLA Agreement and any supplements, provided that the changes do not, within reason, affect the Customer's requirements for service - or in an overall form, impair the Customer's service and support described in this SLA agreement.

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